A CAIPS Notes document contains all the information about the application, the entire process of application and well-documented reason for refusal or approval filed with Canadian Immigration.
IRCC uses the following systems to electronically store the complete records about the visa applications for current and future references:
CAIPS – Computer-aided Immigration Processing System, CAIPS refers to a database of processed applications. The immigration offices outside Canada maintain records of immigration applications as CAIPS Notes for current and future references.
GCMS – Global Case Management System, a more specific record of application files, is more popular among companies. GCMS helps to trail the comments of the handling officer. This helps future applicants to pick up knowledge of their flaws and a realization of the viewing pattern of the officials.
CAIPS/GCMS Notes will provide information like:
The date application was received
Whether the processing has started
Date the processing was started or is likely to be
Initial assessment and points allotted.
How important factors like your qualifications, experience, etc. were assessed.
Concerns/ reservations that the officer may have regarding the above.
Verifications made or likely to be made.
If a visa interview is likely to be scheduled.
Possible issues to be addressed (and thus expected questions);
Likely next processing steps.
We can request CAIPS/GCMS notes, irrespective of the location of your applications. It usually takes 4-6 weeks for the Notes to be received. Since these are the Notes from the Immigration file, this request doesn’t influence the processing of an ongoing application in any manner.
CAIPS/GCMS Notes are written in codes, used by the immigration department, and are not easy to decipher. We do the job for you, and provide a written report, upon request.
In addition, relevant records may also be available from Immigration & Refugee Board (IRB) and Canada Border Services Agency (CBSA).
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